This section of our website  explains how to code the Hazardous Wastes for consignments which are to be brought into our site for processing. If you want to know more about completing the other parts of the consignment note or wish to buy blank notes then click here.

The consignment note code is 11 digits and to be completed on the form as:

The 12th box is used if the waste is part of a multiple collection or rejected. An example of a code on the very first consignment note we raised  is:

While the coding requirements places the responsibility firmly with the producer, holder or consignor to code the waste we expect that waste management companies and brokers will also code for their customers. Providing that the code follows the coding standard as laid out below for a particular movement and is unique then we will accept that number.

If the number is not unique or is invalid then we will advise the producer, haulier and broker as applicable and it will be their responsibility to provide an alternative number. We will make a £5 administrative charge in such cases. The coding standards are different depending on the type of consignment as detailed in list below

• single movements from registered premises
• single movements from exempt premises
• multiple movements from registered premises
• multiple movements from exempt premises
• wastes continuously pumped from pipelines (not applicable for us)
• waste from ships
• waste from mobile premises
• fly-tipped waste
• rejected loads

The Environment Agency are responsible for the coding system for Hazardous Waste and not ourselves. They have specified the coding standards as detailed below. The text is takenfrom their documentation and is not our own.

 The Producer, Holder or Consignor who is neither:

MUST hold a Registration Number (Premises Code) for their particular premises. The Registration Number is an alphanumeric code in the form XYZ123, where XYZ are letters and 123 are numbers. Each collection of waste requires a consignment note containing a consignment note code. A consignment note code required for a collection of hazardous waste must be unique in accordance with Regulation 34. In order for the number to be unique the consignment note code MUST follow the Coding Standard shown below:

Coding Standard for Standard Producers

Coding Standard = 6 digit Registration Number/5 digit alphanumeric e.g. XYZ123/00001 or XYZ123/HW025

 The 5 digit alphanumeric should make the consignment note code unique for the particular premises for each movement. The Producer, Holder or Consignor as appropriate must ensure that there are no two consignment notes with the same Consignment Note Code. If you use 3 Carriers, then uniqueness can be aided, for example, by choosing the first digit or two to signify the Carrier e.g. XYZ123/A0001, XYZ123/B0001 and XYZ123/C0001. Similarly if the Producer has multiple departments that are responsible for disposal of waste you could determine a way in which each department does not duplicate the unique consignment note codes used by one another.

In accordance with Regulation 23, some premises are not required to be notified to the Environment Agency. For details of how a site may be exempt, see the `Site Premises Registration (Notification) Guide’:  www.environment-agency.gov.uk/newrulesonwaste/

Exempt premises do not get a Registration Number (Premises Code) from the Environment Agency but must still use a consignment note for any movement of hazardous waste. The consignment note must have a unique consignment note code. An exempt premises must use the following standard for their consignment note code. Coding Standard for Exempt Premises Coding Standard = EXEXXX/YYYZZ where

Each collection of waste on a multiple collection requires a consignment note and a consignment note code. A consignment note code required for a collection of hazardous waste must be unique in accordance with Regulation 34. In order for the number to be unique the consignment note code MUST follow one of the Coding Standards shown below depending on whether the premises are exempt or not.

Coding Standard for Multiple Collections (Non-Exempt Producers)

Coding Standard = 6 digit Registration Number/5 digit alphanumeric + M

where M denotes that the load is being collected as part of a multiple collection by a Carrier, e.g. XYZ123/00001M or XYZ123/HW025M

The 5 digit alphanumeric should make the consignment note code unique for the particular premises for each movement. There should not be two consignment notes with the same Consignment Note Code. If a Producer uses 3 Carriers uniqueness can be aided by choosing the first digit or two to signify the Carrier e.g. XYZ123/A0001M, XYZ123/B0001M and XYZ123/C0001M. Similarly if the Producer has multiple departments that are responsible for disposal of waste you should determine a way in which each department do not duplicate the unique consignment note codes used by one another.

In accordance with Regulation 23, some premises are not required to be notified to the Environment Agency. For details of how a site may be exempt, see the `Site Premises Registration (Notification) Guide’:  www.environment-agency.gov.uk/newrulesonwaste/. Exempt premises do not get a Registration Number (Premises Code) from the Environment Agency but must still use a consignment note for any movement of hazardous waste. The consignment note must have a unique consignment note code.

Coding Standard = EXEXXX/YYYZZ + M where

Regulation 22(2) provides that where waste has been deposited in contravention of Section 33

of the Environment Protection Act 1990 (EPA90), e.g. fly-tipped waste, it may be removed from those premises without requiring registration. Such premises do not need a Registration Number (Premises Code) from the Environment Agency but must still use a consignment note for any movement of hazardous waste. The consignment note must also have a unique consignment note code. The following standard should be used:

Coding Standard for Waste Deposited in Contravention of Section 33 of EPA90

Coding Standard = FLYXXX/YYYZZ where

Where wastes are piped contunuouly for more than one quarter the following standard is used:

Coding Standard for Continuous Piping

Coding Standard = Registration Number/QxYYn where

Regulations 39 and 40 set out procedures for the removal of waste from ships to either reception facilities within or outside a harbour or via pipeline. Ships are exempt from the need to notify as a premises regardless of the amount of waste produced, therefore such premises do not need a Registration Number (Premises Code) from the Environment Agency but must still use a consignment note for movements of hazardous waste. The consignment note must also have a unique consignment note code. The Master of the Ship must use the following standard for their consignment note code:

Coding Standard for Waste Arising from Ships

Coding Standard = SHPXXX/YYYZZ where

In accordance with Regulation 29, some premises are registered as mobile service premises with the Environment Agency. For details of how a site may qualify as a mobile service premises, see the `Site Premises Registration (Notification) Guide’: http://www.environment-agency.gov.uk/newrulesonwaste

The Environment Agency provides a Registration Number to the mobile service operator. The Registration Number is a alphanumeric code in the form XYZ123, where XYZ are letters and 123 are numbers. Each collection of waste by a mobile service operator requires a consignment note code which follows the standard shown below:

Coding Standard for Mobile Service Operators Coding Standard = Mobile service premises registration number/5 digit alphanumeric e.g. = XYZ123/00001 or XYZ123/HW025 The 5 digit alphanumeric should make the consignment note code unique for the particular movement of hazardous waste. There should not be two consignment notes with the same Consignment Note Code.

Regulation 43 identifies the consignment note requirements where a load is rejected from a Consignee. In accordance with regulation 43(3)(a)(i) the original consignment note code must have a letter ‘R’ added to the end. The coding standard in this case is:

Coding Standard for the Onward Movement of Rejected Loads (where an original consignment note code has been given)

Coding Standard = Consignment Note Code + R Consignment Note Code Is the original consignment note code

Coding Standard = REJECT/XXXYYR where the R denotes that the load has been rejected by the facility

Coding Standard for Rejected Loads where no consignment note has been given originally (to be used by Consignee on the written explanation and quarterly returns) This consignment note code is only to be used on any written explanation provided to the Carrier, and on the Consignee Quarterly Returns to the Environment Agency and is not to be used on the further consignment note for onward movement of a rejected load (the coding standard for this is given above):

Coding Standard = REJECT/XXXYY